SourceNow is 100% supplier-funded. The fee, typically 2 to 3%, comes out of agency invoices, not your budget. You pay nothing for software, implementation, integrations, or support.
Most programs see a net reduction in total contingent labor spend within the first year, even after the agency fee.
Inside the product
SourceNow VMS is a proprietary, cloud-based platform. It is not white-labeled, not built on a third-party VMS engine, and all development and support is done by SourceNow employees.
Guided intake forms that adapt by role, with clone, hold, and cancel. Fully configurable approval chains, sequential or parallel, routed by department, cost center, location, or exception. Every action time-stamped and tied to the user.
Rate cards by role, location, and labor category with version control. Over-rate submissions are blocked at the system level. Exceptions require explicit approval and are logged.
The VMS generates the invoice from approved timesheets instead of accepting agency-submitted invoices. Rate creep and invoice disputes are eliminated at the source.
Use your existing HRIS time clock (primarily UKG), mobile geolocation punch-in, or biometric options. Agencies get automated daily punch correction reports.
Requirements configured per role with expiration monitoring and automated alerts. Workers can be hard-blocked from starting or continuing assignments until requirements are met.
Automated triggers, assigned owners, reminders, and a full audit trail from start date through access termination and equipment return.
Track every agency on fill rate, time-to-fill, compliance accuracy, invoice accuracy, and responsiveness. See who performs and who does not.
An embedded conversational AI engine that responds to voice and text prompts, from posting job orders to querying headcount to identifying spend reduction, without manual report building.
Full functionality on any device via web browser, no client-side installation. No hard limits on concurrent users, suppliers, requisitions, or transaction volume.
Why change
If you run 10 to 25 staffing agencies across multiple sites, you are almost certainly managing them without a system.
The old way
The SourceNow way
How we compare
The flow
A clear path from first step to measurable outcome.
Weeks 1-2: scope confirmation, governance alignment, requirements workshops, supplier strategy, and integration planning.
Weeks 2-3: workflow setup, rate cards, approvals, user roles, onboarding rules, and reporting configuration.
Weeks 4-5: data mapping, integration setup, testing, and validation against your existing systems.
Supplier and user onboarding, end-to-end testing, then go-live. Straightforward programs have gone live in four weeks.
Pricing
The commercial model is what separates SourceNow from every other VMS on the market. It is not a discount. It is a structural advantage.
$0to you
The platform fee, typically 2 to 3%, is retained from staffing agency invoices. It comes out of existing supplier margin and is not added on top of your rates.
Good to know
Nothing to you. SourceNow operates on a vendor-funded model. Our fee, typically 2 to 3%, is retained from staffing agency invoices. You pay no software license, no implementation fee, no integration fee, and no ongoing support fee. In most programs, clients see a net reduction in total contingent labor spend within the first year, even after the agency fee is factored in.
The fee comes out of the existing margin agencies earn on your bill rates. It does not get added on top. We typically renegotiate your bill rates downward as part of implementation, so the net effect is lower total spend even after the agency fee is accounted for. The agencies that push back on this model are almost always the ones that do not want visibility into what they are charging you.
No minimums. We work with companies running 50 concurrent workers and $10M in annual contingent spend up through $1B programs. The model scales in both directions.
No long-term contract is required. Most clients stay because the program delivers value, not because they are locked in.
All integrations are included at no additional cost. That covers design, build, testing, and ongoing maintenance, including Workday, UKG, Paylocity, ADP, Bullhorn, Oracle, QuickBooks, Power BI, and Tableau. The only exception would be highly customized middleware that falls outside standard API development.
Standard implementation is 8 to 12 weeks. For companies with active participation and limited initial integrations, we can accelerate to go-live in 4 to 8 weeks. We have done it in four weeks for straightforward programs.
Move forward
If you run 50 or more concurrent contingent workers across 3 or more locations, a 30-minute call will show you exactly where the margin is hiding.
Book a call